Graduate School
Date July 19, 2022
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Important steps to receive payments from Brown University

As you’re preparing for the start of the fall semester, we have some important steps for you to take to ensure that you receive your first-year supplemental fellowship payment and first monthly stipend payment on time.

First-year Supplemental Fellowship Payment

As an incoming PhD or MFA student, you will receive a first-year supplemental fellowship payment of $1,200 as an electronic payment via Zelle. Information about how the process works and what steps you will need to take are detailed in the Electronic First-Year Supplemental Fellowship Procedure guide. Please read through the guide and let us know if you have any questions. Keep an eye on your Brown email account for the payment initiation email which will be sent in early August.

Receiving Your First Stipend Payment on September 30

All fully funded graduate students will receive their regular stipend payment at the end of each month (see the Student Employee FAQ section on the Controller’s Office General Information/FAQ webpage). In order to receive your first stipend payment, you must complete the I-9 process steps listed below by September 9, 2022:

  • Submit the I-9 Form and complete all onboarding tasks in Workday (instructions can be found on the I-9 Forms webpage)
  • Visit the HR Service Center, in person, (Page-Robinson Hall, Room 213) to present your original, unexpired documentation for the I-9 Form. Please refer to the List of Acceptable Documents for guidance on the types of documents required.

You are welcome to visit the HR Service Center anytime after you arrive in Providence - and we encourage you to complete the I-9 process as soon as possible! There will also be dedicated times set up during All Student Orientation (August 30 through September 1) for you to complete the process.

More information about onboarding, completing the I-9 Form, and the List of Acceptable Documents can be found on the HR Service Center website under the I-9 Forms section.

Please contact the following offices with any questions related to:

Please note that if you sign up for direct deposit, you may still receive your first payment as a check if the direct deposit setup process is not fully completed prior to payments being disbursed. You can find more information about how to sign up for direct deposit on the Controller’s Office General Information/FAQ webpage.

Sincerely,
Brown University Graduate School