Brown University’s child care subsidy helps you pay for your child’s care expenses by granting monetary awards per year, per child (up to 3 children), per household. This subsidy helps you explore options and find creative solutions to some of the child care challenges you may face. See criteria listed above.

If both parents are employees or students at Brown, only one parent can submit for a subsidy award. 

Incurred child care expenses are considered eligible expenses if they allow you and your spouse to work or look for work. If your spouse is unemployed at the time you expect to receive the subsidy, you will be required to provide a projection of income for the upcoming year if they are actively seeking employment. This amount can be based on the previous year’s tax return or an estimation of salary of their given profession. Spouses who are looking for work must have legal work authorization to work in the United States. If your spouse remains unemployed throughout the year, and doesn’t meet one of the other exceptions/conditions (is disabled or a full-time student), you will be ineligible for the subsidy funds.

Graduate students with dependents are asked to complete and submit a child care subsidy application and supporting documentation by the October deadline. Applications after this date will still be reviewed on a rolling basis. Students are strongly encouraged to submit complete applications by October to allow time for application review and award processing.

Applications are not complete until all required documentation is included with your application and the package is submitted to University Human Resources at childcare@brown.edu (please send securely via Virtu). Incomplete applications, including any with missing documentation, will not be considered for the subsidy.

Graduate students who become parents after the October call for subsidy applications and meet the subsidy eligibility criteria should apply as soon as their child is enrolled in child care.

No. The child must be born or adopted, as well as enrolled in child care at the time of application. 

• The first two pages of your IRS form 1040 from the prior year and the first two pages of form 1040 for your spouse if filed separately.
• A copy of a birth certificate or certificate of adoption for the child receiving the subsidy.
• Work visa, if applicable, for a spouse who is unemployed but actively seeking employment. 

To estimate your cost of care for the award year, review the child care expenses you had over the last 12 months. If you anticipate a change in the amount or type of care you used, adjust your estimates accordingly. If you anticipate a change in day care costs as a result of a rate increase/decrease and/or a change in your child care provider, adjust your estimates accordingly. 

Once an application has been received, it is then reviewed to ensure that the applicant, co-applicant and child meet the eligibility criteria.

Subsidy amounts may differ yearly if:

• the eligible student experiences changes in household income or spousal employment status that would then make them ineligible.
• the eligible student’s child’s age is such that they are no longer eligible for subsidy. 
• the eligible student applies for a subsidy award after the new calendar year has begun (January-December) because the student became a parent and/or enrolled their dependent in child care at that time. In this case, the award amount may be reduced based on the time the complete application was received.
• the graduate student completes degree requirements and is no longer enrolled as a student. For example, graduate students who have completed degree requirements mid-Spring semester and are conferred their degrees at May Commencement should only expect to receive the January installment. They will not receive the subsequent September installment.

An email will be sent to the email address provided on your application. 

No, awards will be issued directly to graduate students.

You will receive a taxable check in January and September. Your award will be added to your January and September paychecks. If you do not receive a paycheck, a check will be mailed to your campus box. If you are unsure about your campus box, please contact Payroll at 401-863-2361.

Taxes will be withheld from your check and reported on your W-2.

Any balance you have left in award money that was received, must be paid back to Brown University.